وظائف شركة Maersk العالمية للشحن

Operations Associate

Key responsibilities

We are looking for

Receptionist / Administrative Assistant

•  Handling and distributing incoming and outgoing post 
• Acting as a point of contact for all incoming telephone inquiries and personal callers (Answer telephone, take messages, transfer calls and provide information to other departments upon request) 
• Keeps up to date records of extensions of Deloitte employees, clients contact numbers 
• First point of contact for visitors to the office, which will include meeting and greeting clients 
• Making travel arrangements including booking flights, hotels and car hire 
• Assisting the Team with basic administration and tasks including typing, photocopying, faxing and other clerical tasks 
• Assisting the in the administration of general office management including office utilities, services, cleaning and maintenance  
• Maintain use of facilities schedules, including conference rooms 
• Ensuring any office related issues encountered through your role are communicated to the Management Team 
• Ordering office stationery and other general office supplies and equipment and ensuring supplies are kept at a consistent level 
• Responding to straightforward correspondence through email, written, telephone communication 
• Assisting with other admin duties as required

Qualifications:

• Graduate from recognized university
• A positive attitude to dealing with people including staff, clients and suppliers at all levels
• Ability to effectively communicate by telephone, face to face, email and written, and the ability to work within a team 
• An excellent telephone manner and strong interpersonal skills
• Knowledge and ability to use proficiently standard office computer software, including word-processing, databases and spreadsheets
• Ability to use email and Internet applications
• Well-developed organization and time management skills, and the ability to work on own initiative, accurately to tight deadlines, and to prioritize between conflicting demands
• Ability to work independently, including maintaining filing systems, databases and straightforward diary management
• Ability to engender and maintain trust and confidentiality in the provision of administration support

To Apply